Images on CD

Sofia asked about my process for putting images of my artwork on a CD when I send out proposals.

Unless there are specific guidelines, this is what I put on my CD:
- a PowerPoint presentation (saved as both PowerPoint and slide show)
- a pdf version of the presentation
- a folder of jpgs of the images in the presentation
- resume (pdf and Word)
- artist's statement (pdf and Word)

I think that most people have PowerPoint on their computers. If they don't, then hopefully the slide show will play. If not, then hopefully they have Acrobat Reader and the pdf file will work. If not, then they will at least have some sort of image reader that will read the jpg files. If not, then I guess I've sent them a frisbee.

Here's how I create the PowerPoint presentation:
The first slide is a large background image (a painting detail) with my name reversed out in white.
The next few slides (12-20, depending on the situation) include images of my work and installation shots. The images are good quality and they fill up most of the page. I made the background black and reverse out the title and media information.
I then include a slide with my artist's statement.
Lastly, I include several slides with my resume and contact information.

I save the file as PowerPoint and then do a Save As and in the Save dialog box, where it says Save as Type, I choose PowerPoint Show. This creates a file that will run in PowerPoint viewer if you don't have PowerPoint.

I also save a pdf version by either selecting Convert to Adobe PDF (if you have this capability, you will see an Acrobat icon in the toolbar), or by printing to Adobe PDF (it will be an option under printer name in the print dialog box). I have the full version of Acrobat, so I open it up and crop the excess white border that it sometimes creates and I make sure that it opens the way I want it to.

I then also put each jpg image into a folder. I name the files so that they will appear in the same order as the images in the slide show -
01.dwood_title.jpg
02.dwood_title.jpg
etc.

I include my name in case the files or the CD somehow get lost, they'll at least know whose images they are. I also name them 01, 02, 03, etc, so that they will be in the correct order in the list.

I do the same to the title of my resume and artist's statement:
dwood_resume
dwood_statement

I also create a color print out "slide list" or "image script" that includes thumbnails and titles of all of the images on the CD - so someone can see the images at a glance without even putting the CD in the computer.

Also, I can't stress enough how important it is to read submission guidelines, if there are any. You don't want to spend all your time putting together a CD when they only want slides. And if they do accept images on CD, be sure to note if they have guidelines for image resolution, file sizes and formats (jpg, tiff, etc).

Thanks for the question, Sofia. Good luck!

Writing

Back in 2004, I was lucky to be able to attend the annual College Art Association (CAA) conference in Seattle. Most people go to the conference to present papers or to interview for jobs. I just went to see what it was all about. I attended many of the sessions, hung out with friends, did a little sight-seeing, and saw some art while I was there.

In a cleaning frenzy yesterday, I came across some information that I had saved from the conference. At my professor's request, I had typed up my notes and presented them to my fellow grad students. I found the CD with the notes, so I thought I'd share some of the info with you, too.

Below are my notes from a session titled "Harnessing the Power of the Pen: Professional Writing Strategies for Future Artists, Art Historians, and Museum Professionals." I've previously posted my opinions and tips on writing an artist's statement, but the panelists also talked specifically about writing grants and writing as a curator and as a freelancer. I've listed the panelists and their specific advice:

Artist’s Statements
Madeline Djerejian, photographer
Stressed the importance of voice and consideration of audience.
There are no real rules for artist’s statements, but there are certain things that people want to read.
Introduces the reader to your work and to you
Supplement to visual information
Not so much a description but it should make people want to look at your work
Crystallizes your thoughts about the work
Should stand on its own and be clear

There are different kinds of statements for different situations
· Specific body of work
· Body of work as a whole (philosophy)
· 1 page - may accompany a show or a grant application
· 1 or 2 paragraph statement for a portfolio or application
· 25-word statement – central idea for a cover letter or bio

Keep notes while you’re working
Consider your audience – assume that the reader has never seen your work
Don’t be defensive – consider that the reader is interested
Use plain and direct language
4 or 5 points might be enough

Consider:
1. What kind of materials are you using and why?
2. Where did the initial inspiration for the work come from?
3. What is the central or guiding image in the work?
4. Are there elements such as sound or installation?
5. Any notable collaborators?
6. Where does the piece fit into your overall work or career?
7. Is the work a limited edition?
8. Is there a specific venue that the work is geared for?

People don’t want to struggle to read it – avoid flowery or pretentious language
Develop a strong first sentence and opening
Keep it as short as possible
Don’t explain everything
Don’t announce what you’re trying to do, just say what you’ve accomplished
Don’t use catch-phrases
Be specific
Not just a list of things you like and don’t like; tell us why
Use first person
Don’t use “we”
Don’t be ashamed of your obsessions or interests if it’s directly related to the work
Don’t be wishy-washy
Don’t brag
Be careful with poetic language
OK to be personable and fun
Remember that it’s your statement
Use 12-point font
If you are given guidelines for a specific application, follow them
Ask a non-artist to read it
Spell check
Be honest with yourself
It’s never finished for very long (revise it periodically)
Review your statement alongside the work
Be true to yourself and true to your work
Suggested looking at http://www.nyfa.org/ to see successful artist’s statements (ones that have received grants)

Curatorial Writing
Bruce Robertson, Center for American Art, LA
From object label to catalog essay:
· The voice is coming from inside the museum, heavily institutional
· There is a heavy editing process (editors, PR, education, marketing)
· Give up ownership – just something that is there to be used
· It’s more important for it to be out than to be perfect
· Audience is the public; consider that you’re writing for an educated public (college freshmen, not educated in art, no need for dumbing down; you’re just extending their knowledge base)
· You can’t tell the whole story
· Most is rhetorical – public speech aimed at a community
· You want to convince an audience of some point and that it’s important
· There’s a pressure in institutions for blandness
· Don’t use abstract or passive language; vary your sentence structure

Grant Writing:
· The audience is usually someone with a non-art degree
· Get their attention in the first paragraph
· Aimed generally
· Object and question first, theory second
· Say what it is first, in simple language
· Follow the guidelines
· Don’t parade your genius
· Foucault is not going to read it – nobody cares about your academic theories

Freelance Writing
Lorraine Karafel, Institute of Fine Arts, New York University, and Metropolitan Museum of Art
She is a writer trained as an art historian
Freelance writing is sometimes scholarly writing, sometimes exhibit reviews, articles, proposals, exhibition materials, audio guides, of film strips.
The structure, language, and length are specific to the type of material and different information is included
Consider that a book is read privately and a label is read publicly
You’re often reshaping long into short and re conceiving it and how it is used
Use words to make the subject compelling
Might need to bring a different viewpoint to the writing
Reveals the writer’s personal relationship to the work
Include the history and why it is a work of art
Choose what conveys understanding of the work
Audience may be peers
Determine audience and gear the writing to them
Thoughtful and intimate
Research and knowledge presented in a passionate form
Look at examples of similar items or publications, look at format, style
Read your text out loud; read it to someone who is not in the field
Must be clear to a wide audience
Reveal your love for the subject
Help the reader experience art in a new way

Writing an Artist’s Statement

If you’re an artist, chances are someone has said, “What is your painting about?” or, “Explain this photograph to me,” or, “What the hell is that brown thing?”

It’s human nature to try to make sense of what we see. Writing an artist’s statement is a great way to help your viewers understand what they’re seeing. Even if you never share your written statement with anyone, just taking the time to sit down and write it out will help you talk about your work more easily.

Keep it (fairly) short
Write enough so that you can get your ideas across, but keep it to one page or less. Nobody wants to read a multi-paged artist’s statement. That’s what manifestos are for. Conversely, you might think your one-sentence artist’s statement (“I paint landscapes that are pretty”) is funny and ironic, but you might also come across as a gi-normous smart-ass.

Keep it simple
Avoid academic or flowery language. Even if you’re in grad school, your viewers will most likely include some non-artists and non-academics, so you don’t want to alienate them with sentences like, “I find this work menacing because of the way the subaqueous qualities of the figurative-narrative line-space matrix threatens to penetrate the essentially transitional quality.”*

I know. I read New American Paintings. That’s the way everybody in grad school (or who’s been to grad school) writes artist’s statements. Well, it’s just wrong. Don’t do it. Save all those big words for your prospectus or the paper you're going to present at CAA. They live for that.

Where to start
Think about a painting, photograph, or exhibit that you’ve seen that you loved, hated, or didn’t understand. What did you want to know about it? Did you wonder what materials the artist used? Why did she paint clowns? Why were the clowns so scary? Was the artist traumatized by a clown? How did she decide to combine photographs and painting? What is her process? Etc…

Then think about a time when someone was viewing your work and asking you questions. What did they want to know? What were they most curious about?

When I wrote my very first artist’s statement, I sat down and just imagined that I was talking to a non-artist friend about my work.

It's also really helpful to collect artist's statements when you go to shows. Or surf the internet and read the statements on artists' websites. You'll see examples of both good and bad statements. Be inspired by the good ones and know that you can do much better than the bad ones.

Start with the “Why?”
Why did you choose your particular subject matter or imagery? You can mention influences (artistic or otherwise), inspirations, and past experiences that led you to your subject. Some artists often refer to the work of other artists that inspired them. Others might be influenced by media or popular culture. Still others might have been traumatized by clowns… It doesn’t really matter how you came to your subject matter, but the viewer will be interested in knowing why you chose it.

Then talk about the “How?”
Most viewers will want to know something about your materials or your process, especially if the materials or processes are unusual. It’s not necessary to write a step-by-step guide to the watercolor process, or list every chemical that you used to process your photographs. You might just mention that you use watercolors and that you were drawn to them for their unpredictable nature and their transparency. Or you could briefly describe the process used to create cyanotypes and what made you love it. And if there’s an unusual technique or material, mention that. And seriously, what is that brown thing?

Act like you know what you’re doing
Avoid phrases like, “I want to…” or, “I’m trying to…” or, “My intention is…” Just say what you’re doing: “I expose the gritty underbelly of urban life…” or, “These paintings explore the wonders of nature and the beauty of our world…” Don't be wishy-washy about it.

Not so much “me,” “my,” and “I”
It’s hard to do, but try to avoid using the words “me, my, and I,” repeatedly. It’s annoying to read a whole page of sentences that start with “I.”

Update it
If you’re a working artist (creating new work often) then you’ll need to look at your statement every now and then to make sure that it still reflects your current work. A good rule of thumb is to update it every time you ship work off to a show. This keeps the statement fresh and helps you to prepare to talk about your work.

Multiple statements
Most artists only have one statement that they update every few months or as their work changes. You might have multiple bodies of work that require different statements, especially if you work in different mediums.

It’s so useful
Once you have a good artist’s statement, it will come in so handy in so many different ways:
1. Writing it will prepare you to talk about your work in formal or informal settings.
2. Frame it and hang it on the wall near your artwork to explain the work when you’re not there.
3. Use it as a basis for a press release when you’re promoting your show.
4. A reporter might use it to write a story about your show (if that’s all they have to go by).
5. Send it along with slides when you approach galleries.
6. Post it on your website along with images of your work.
7. Make your mom read it so she will finally understand.

* generated using the CRAP Generator – a grad school “must-have”